How to Apply for a Telex Visa Indonesia Step by Step

If you plan to study, work, or conduct business in Indonesia, applying for the correct visa is the first essential step. One of the most common options for foreign nationals is the Telex Visa, a pre-approval document issued by the Directorate General of Immigration that allows you to collect your visa at an Indonesian Embassy or Consulate abroad.

This guide explains the step-by-step process for applying for a Telex Visa Indonesia, including the required documents, fees, processing time, and registration procedures at the local immigration office. Whether you’re applying directly or through a visa agent, understanding the process can help you avoid delays and ensure a smooth and legally compliant stay in Indonesia.

What Is a Telex Visa?

A Telex Visa is a pre-approval letter issued by the Indonesian Ministry of Law and Human Rights through the Directorate General of Immigration. It allows you to apply for an actual visa at an Indonesian Embassy or Consulate abroad, such as the one in Singapore or your country of residence.

This visa is commonly used by individuals who plan to obtain a Limited Stay Visa (KITAS). It’s suitable for various purposes, such as studying, working, or conducting business in Indonesia.

Who Needs a Telex Visa?

• International students enrolling in Indonesian schools or universities
• Foreigners taking up work or business opportunities
• Anyone applying for a temporary visa or a limited stay permit

Before you can even submit your visa application, you’ll need a sponsor letter from an approved institution or employer in Indonesia. This sponsor is typically responsible for assisting you through the process and may even help cover your visa fees.

What Are the Requirements?

To get your Telex Visa approval, you’ll need to prepare and submit several required documents, including:

• A valid passport
• A sponsor letter
• An academic transcript (if applying as a student)
• A police report from your home country
• Proof of payment for visa processing

Other documents may be required depending on the purpose of your visit to Indonesia. For example, if you’re applying for a study permit, you may also be asked to submit a certificate of education or proof of admission.

How Long Does It Take?

The processing time for a Telex Visa usually takes around 3 to 10 working days after all documents have been submitted. Once your application is approved, the Telex will be sent electronically to the Indonesian embassy where you plan to collect your actual visa.

Please note that delays can occur, especially if your documents are incomplete or if the immigration office requests additional information.

Required Documents for Telex Visa Application

If you plan to apply for a Telex Visa to Indonesia, it’s essential to prepare the necessary documents in advance. Whether you’re a foreign national visiting for study, work, or business, having everything ready can help make the application process smoother and faster.

Here’s a simple list of what you’ll need:

• Valid Passport
  Your passport should be valid for at least six months beyond your planned date of arrival in Indonesia.
• Sponsor Letter
  This is a key requirement. Your sponsor in Indonesia, whether a company, school, or individual, must write a formal letter of sponsorship. This letter explains your purpose of visit and confirms that they are supporting your visa application.
• Academic Transcript (for students)
  If you’re an international student applying for a study permit, you’ll need to submit your academic transcript from your current or most recent school.
• Police Report
  Some types of limited stay visas may require a recent police report from your home country as part of the required documents.
• Proof of Payment
  Be ready to show a payment receipt for the visa fees. The amount depends on the visa type and your country of origin.
• Additional Documents
  Depending on your visa purpose, you might also be asked to include:
  • A certificate of education
  • A letter of introduction
  • Evidence of a residence permit (if applying from a third country)
  • Your sponsor’s ID and registration documents

Once you’ve gathered all the documents, you can submit them to the Indonesian Embassy, Consulate, or through a trusted visa agent. Make sure everything is complete to avoid delays or rejection.

Application Process

Applying for a Telex Visa, a pre-approval letter issued by Indonesia’s Directorate General of Immigration, is a crucial step for foreign nationals intending to visit Indonesia for purposes such as business, study, or work. Here’s a step-by-step guide to navigate the process:

1. Determine the Appropriate Visa Type

Identify the specific Indonesian visa that aligns with your purpose of visit:

• Limited Stay Visa (VITAS): For long-term stays, including work, study, or family reunification.
• Multiple Entry Visa: Ideal for business travelers who require frequent visits.
• Visit Visa (ITK): For short-term visits, such as tourism or social purposes.

Each visa type has distinct requirements and durations.

2. Engage a Local Sponsor

In Indonesia, a sponsor, such as an employer, educational institution, or family member, is typically required to initiate the application. The sponsor must submit a sponsor letter and other necessary documents to the Indonesian Ministry or relevant authorities.

3. Submit Telex Visa Application Online

The sponsor applies for the Telex Visa through Indonesia’s official eVisa portal: https://evisa.imigrasi.go.id/. Required documents include:

• Valid passport with at least 6 months’ validity.
• Sponsor letter detailing the purpose of the visit.
• Additional documents, such as academic transcripts, police reports, or certificates of education, may be required depending on the visa type.

4. Pay Visa Fees

Upon submission, the applicant must pay the applicable visa fees. Payments can be made via:

• SIMPONI (Indonesia’s state revenue payment system).
• Credit/debit cards (Mastercard, Visa, or JCB).

Ensure to retain the proof of payment, as it’s required for further processing.

5. Receive Telex Approval

Once approved, the Telex Visa, essentially a visa approval letter, is sent electronically to the designated Indonesian embassy or consulate in the applicant’s country of residence. Processing times vary but typically take several working days.

6. Obtain a Visa from the Indonesian Embassy or Consulate

With the Telex approval, the applicant must visit the specified Indonesian embassy or consulate to have the visa stamped in their passport. Required documents include:

• Original passport.
• Copy of the Telex approval letter.
• Completed visa application form.
• Recent passport-sized photographs.

7. Enter Indonesia and Register with the Local Immigration Office

Upon arrival in Indonesia:

• Report to the local immigration office within the specified timeframe.
• Obtain a Re-Entry Permit if planning to travel out of Indonesia and return during the visa’s validity.
• For specific visa types, such as the Limited Stay Permit (ITAS), additional steps, including biometric data collection, may be required.

Types of Visas and Residency

Indonesia offers various visa types tailored to different purposes of stay. Understanding these options is essential for foreign nationals planning to visit or reside in the country.​

1. Limited Stay Visa (Visa Tinggal Terbatas)

The Limited Stay Visa, commonly known as KITAS (Kartu Izin Tinggal Terbatas), is designed for foreign nationals intending to stay in Indonesia for extended periods. This visa is suitable for purposes such as work, study, or joining family members. Applicants typically require a valid passport, a sponsor letter from an Indonesian entity, and other supporting documents relevant to their purpose of stay. Once granted, the KITAS is valid for up to one year and can be extended. Holders must also register with the local immigration office upon arrival. ​

2. Multiple Entry Visa

The Multiple Entry Visa is ideal for individuals who need to travel in and out of Indonesia frequently within a year. Commonly used by business professionals, this visa allows multiple entries, each for a stay of up to 60 days. Applicants must provide a valid passport, a sponsor letter from an Indonesian organization, and evidence of the necessity for frequent travel to Indonesia. This visa does not permit employment in Indonesia. ​

3. Permanent Residency (KITAP)

Foreign nationals who have held a KITAS for a continuous period of five years under the same sponsor may apply for a Permanent Stay Permit, known as KITAP (Kartu Izin Tinggal Tetap). KITAP grants permanent residency status, allowing holders to live in Indonesia for five years, with the possibility of indefinite extensions. Eligibility criteria include a stable income, a clean criminal record, and, in some cases, marriage to an Indonesian citizen. ​

4. Retirement Visa

Indonesia offers a Retirement Visa for foreign nationals aged 55 and above who wish to retire in the country. Applicants must demonstrate a stable income or pension, possess health and life insurance, and provide a lease agreement for accommodation in Indonesia. The Retirement Visa is initially valid for one year and can be extended annually. After five consecutive years, holders may be eligible to apply for permanent residency (KITAP).

Leaving Indonesia

If you’re a foreign national holding a Telex Visa in Indonesia and planning to leave the country, it’s essential to understand the exit procedures to ensure a smooth departure. Here’s a straightforward guide to help you navigate the process.

Understanding the Exit Permit Only (EPO)

The Exit Permit Only (EPO) is a mandatory document for foreign nationals with a Limited Stay Permit (KITAS) who intend to leave Indonesia permanently. It’s not a visa but a clearance that officially ends your stay permit and sponsorship in the country. Once issued, the EPO is valid for 7 days, during which you must depart Indonesia.

When Do You Need an EPO?

You should apply for an EPO in the following situations:​

• Your KITAS is expiring, and you don’t plan to renew it.
• You’re changing your sponsor or employer.​
• You’re transitioning to a different type of visa.
• You’re leaving Indonesia permanently.​

Failing to obtain an EPO can lead to complications, including being marked as an overstayer, which may affect future visa applications.

Required Documents for EPO Application

To apply for an EPO, prepare the following documents:

• Original and photocopy of your valid passport.​
• Original and photocopy of your KITAS.​
• A sponsor letter from your employer or guarantor.​
• Copy of your exit flight ticket.​
• Original work permit (IMTA) and proof of DPKK payment, if applicable.
• Photocopy of your sponsor’s ID (KTP).​

Application Process

1. Consult Your Sponsor: Your sponsor or employer must initiate the EPO process by submitting the necessary documents to the local immigration office.​
2. Submit Application: Visit the immigration office with your sponsor to apply.​
3. Processing Time: The EPO typically takes 3–5 working days to process.​
4. Departure: Once the EPO is issued, you must leave Indonesia within 7 days.​

Conclusion and Final Tips

Applying for a Telex Visa Indonesia is easier with the proper preparation. Begin by presenting a valid passport and gathering all necessary documents, such as a sponsor letter or academic transcript. Please check with the Indonesian Embassy for details on visa fees and application procedures. 

You can apply through a visa agent or directly. Upon arrival, register at the local immigration office and obtain your stay permit or re-entry permit, if necessary. Some processes take several working days, so plan. For a smooth experience, follow official guidance and stay informed throughout your visa journey to Indonesia.